Summary 

The case explores how our Client, who plays the dual role of an EPC contractor and design consultant manages all their projects through SmartProject.

Challenges 

• A single platform that could monitor and improve lifecycle efficiency for multiple concurrent projects. 
• Multiple user access and multiple – location collaboration system that ensured security as well as reliable information sharing. 
• A reporting service that could provide accurate and real-time data.  
• Robust document management that could not only store the document with the option of quick retrieval when required. 

Benefits of implementing SmartProject 

• All in one platform for EPC contractor and design consultant- complete switch over within a minimum time frame. 
• Backfile conversion and bulk loading of currently running projects.  
• Corroboration of documents with extrinsic elements like electronic stamps, signatures, etc.  
• A single file plan to store documents from all their projects. A customized folder plan for easy file transfer and saving with the Personal Folder feature.  
• A single set of reports whose results varied project. 

Results

• A long term solution that could ensure standardization and easily enforce new standards.
• A secure central system that enabled contractors and its stakeholders to instantly access, distribute, track and archive information such as documents and correspondence using a secure central system.  
• An effective warning system from the reports generated from a project level to a deliverable level.  
• Easier documentation for the audit trail that enabled billing and recording to the client.  
• Considerable reduction in time and cost along with being environmental-friendly.  
• Completely archival of the project, documents including its various revisions and versions, minutes of the meeting, etc. into a safe location on completion of the project.