Summary

Green Li-ion decided to implement the Engineering Document Management System (EDMS) module of Wrench SmartProject. The module was hosted on the MS Azure Cloud server located in Singapore and included built- in process flows based on industry best practices that were configured by the Wrench team in just 48 hours . The complete EDMS system went live 5 days after user trainings were completed.

 Challenges

• Manual Workflow and Process Management.
• Documents/drawings stored on the LAN network, although available to all users, required the creator to identify the latest version. 
• Document search and retrieval were impractical because of the absence of a defined numbering standard.
• Lack of traceability and accountability during inspection processes.
• Security issues due to the email sharing. 

Benefits of implementing SmartProject

• Completely automated document management with a workflow. 
• Assurance of working only with the latest revisions.
• Easy retrieval of documents with its powerful search engine.
• Documents are arranged in a proper way in Wrench SmartProject’s Smart Folder structure.
• Documents in projects could be archived for safe storage and could be reproduced in future projects.  
• ‘Live’ project progress dashboards for better accountability.