Summary 

The case explores how our Client managed projects and project information across multiple locations through SmartProject.

Challenges 

• Existing manual processes unable to cope with the growing workload. 
• Eliminating disparities in the policies and processes followed by MEIP and MHI. 
• Ensuring the engineering team has access to the latest documents and keeping the team updated on work status. 
• Delayed schedules caused by irregular submission of documents for review. 
• Manually managing submittals and registers. 
• Deliverable based monitoring of resource productivity and team performance.

Benefits of implementing SmartProject 

• Progress monitoring made possible from an activity level to a deliverable level up to the project level.
• Possible to Plan and Monitor all deliverables and resources in real-time including facilities to compare Planned v/s Actual. 
• The robust search engine made easy retrieval of files and documents. 
• Rework caused by the possible sharing of wrong data completely eliminated.
• Timesheet module makes tracking employee time and project time easier thus streamlining calculation of time spent on activities, attendance, payroll and billing. 
• Tracking the progress/completion and quality of a specific work made much easier using Checklists and Checkpoints. 
• With the capability of Wrench to easily capture, distribute, and collaboratively manage meeting information and action items online in real-time, project meetings and action item management were made easy. Hours of the wasted time were eliminated, a standardized meeting structure evolved and paper waste was reduced. 
• Wrench reporting engine completely eliminated the need for gathering, analyzing and compiling data manually thus resulting in closer monitoring of the project with the help of inbuilt reports and dashboards. 

Results

• Real-time information of engineering progress and status. 
• Enforcement of quality procedures as per the global Mitsubishi standard.